Lesson 5. ICT Soft Tools Presentation

Lesson 5. ICT Soft Tools Presentation

Q.1 Fill in the blanks

1. PowerPoint is a very popular …………………………. software package. Presentation

2. A …………. is a page of your presentation.  Slide

3. A PowerPoint 2007 presentation has an extension ………………… .pptx

4. In PowerPoint 2007 the new slide option is available on ……………. tab. home

5. You can use the ……………………. view in PowerPoint to view miniatures of all slides together. Slide Sorter

6. The outlined area on the slide for entering text is called a ……………………… Place Holder

7. The brief discretions of every slide of which a presenter may use during a presentation is called ………………….. Speaker Notes

8. The miniature versions of the slides in the slide sorter view are called ………………… Thumbnails

9. In PowerPoint 2007, you can choose different views of your presentation using ………………. tab. View

10. A …………………. in PowerPoint 2007 is a part of template that stores information about placements of text  and objects on a slide. theme

11. A …………………………. is a combination of various effects such as line style, level, or 3D that one can apply to shapes in smart graphic to create unique professionally designed work. Smart art Style

12. Advancing from one slide to the next is called …………. transition

13. Visual movements applied to individual elements of a slide area called …………………. animations

Q2. State True or False

1.     In PowerPoint 2007 the tabs on the ribbon are designed to be task oriented. True

2.     In PowerPoint 2007 the title bar displays the name of the presentation True

3.     In PowerPoint 2007 the status bar displays the Save, Undo, Redo button. False

4.     The notes pane in PowerPoint 2007 lets you add speaker’s notes. True

5.     We cannot hide a slide on PowerPoint 2007.False

6.     In PowerPoint 2007, the design view is used to see the consistency and flow of a presentation. False

7.     You cannot hide a slide in PowerPoint 2007 False

8.     Adding transitions, animations, generally, livens up your presentation. True

9.     Sounds and transition can be added to several slides at the same time in the slide sorter view. True

10.                        The Hide Slide button on the ribbon is toggle to hide and unhide slide. True

Q3. Rewrite the statements using single correct alternative.

1.     In PowerPoint 2007, the default extension of presentation file is………………. pptx

2.     In PowerPoint 2007, …………………………………………………………………….. to find text in the presentation. select the replace command of the editing group on the home tab of the ribbon

3.     In PowerPoint 2007, ………………………….. allows you to type speaker notes that can be printer for use during presentation. Notes Page View

4.     In PowerPoint 2007, ……………………………………. is used to see the flow of main points and organize the contents of a presentation. Normal View

5.     In PowerPoint 2007, to switch between different views  ……………………………………………….. click on a view button at the left of the zoom slider, just above the status bar.

6.     In PowerPoint 2007, pictures can be added to speaker notes on the ………………………. view. Notes Page

7.     On selecting text placeholder on a slide, …………………………. appears on the title bar to draw your attention to the fact that new tab has/have been added to the ribbon. Drawing tools

8.     To Exit the slide show view at any time, press the ………. key on the keyboard. Esc

Q4. Rewrite the following statements by selecting two correct options:

1.     The latest file formats/extensions used in PowerPoint 2007 are ……………….. , ……………………  .pptx , .pptm

2.     The Home tab on the PowerPoint 2007 has the groups …………………… , …………………………. Clipboard , Slides

3.     The views offered by PowerPoint 2007 are ………………………… , ………………………… Normal , Slide Show

4.     The slide sorter view ……………………………………………………………… , …………………………………………. shows completed slides in sequence , provides more detailed review than outline view.

5.     Notes pane in PowerPoint 2007 can be seen in ………………………… , ……………………. views. normal , notes page

6.     The subtype of relationship type smart art graphics are …………………………. , …………………  target , venn

7.     On selecting smart art graphics, the new tabs that appear on the ribbon are ……………………. ,

………………………… design , format

8.     Themes gallery can be accessed from the ……………………….. , ………………………… design tab , slide master view

9.     Types of animation effects are …………………………….. , …………………………… entrance , exit

10.            During slide show, to go to the next slide, press, the ……………………….. , ………………. key. Page down , enter

Q.5 Write short note on:

1) Templates in PowerPoint.

Ans:  A template is an outline designed to help us to easily prepare presentations. The format is preset and the user only has to fill in personal details which are relevant to the presentation being prepared. The template has placeholders which indicate to the user the details that must be given by him. PowerPoint has templates for preparing Resumes, Calendars, Project reports, Advertising, Invitations, Plans, Schedules and many more.

Whenever we want to create a New Presentation, we must click on the Office Button followed by New. A dialog box opens which asks whether we want to create a Blank Presentation or use one of the existing Templates. Additional Templates are available for download from the Microsoft Website or from several sites online

2) Using notes page view and creating notes in PowerPoint 2007

Ans: Notes Page view. The notes page view displays a small image of the active slide along with a window to enter Speaker Notes. The speaker notes can be printed if required.

Q.6 Answer the following questions:

1) What is meant by design theme in PowerPoint 2007?

Design Themes include preset fonts, color palettes, formatting effects, and backgrounds that give your presentation a professional look. PowerPoint provides a number of choices for working with slide themes. If you choose an existing theme, you can customize it to meet your needs.

2) What is mean by Smart Art Style? How will you apply Smart Art Style to an entire Smart Art graphic?

Ans:  A SmartArt Style combines several effects, such as line style or a 3D style. You can apply these effects to the shapes of your SmartArt graphic to give a professional and unique look to your graphics.

·         Click to select SmartArt graphic.

·         Go to SmartArt Tools > Design > SmartArt Styles.

·         Click on the small arrow button to view the more styles.

3) How will you add the same transition to all the slides in a presentation in PowerPoint 2007?

1.     On the left side of the slide window, in the pane that contains the Outline and Slides tabs, click the Slides tab.

2.     Select the slide thumbnails of the slides that you want to apply slide transitions to.

3.     On the Animations tab, in the Transition To This Slide group, click a slide transition effect.

To see more transition effects, in the Quick Styles list, click the more button 

4.     To set the slide transition speed between the current slide and the next slide, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the speed that you want.

5.     In the Transition To This Slide group, click Apply to All.

4) How will you a) hide one or more slides from slide show b) run a slide show?

·         To hide a slide, right-click the slide that you want to hide, and then click Hide Slide.

·         To show a slide that you previously hid, right-click the slide that you want to show, and then click Hide Slide.

• Under the View tab in the Presentation Views group, click on SLIDE SHOW .
  The slide show will start from the first slide.

• In the bottom right hand corner of the screen, next to the zoom slider, click on the small slideshow button . The show will start from the first slide.

• Press [F5]. The show will start from the first slide.

• Under the Slide Show tab, in the Start Slide Show group choose from one of the following options:
• Click FROM BEGINNING to start the show from the first slide.
• Click FROM CURRENT SLIDE to start from the slide you have active.
• Click CUSTOM SLIDE SHOW, then Custom Shows... to bring up the Custom Shows dialog. Click New and choose the slides you wish to use in your show and the order.

Q7. Answer in brief

1) List the various uses of PowerPoint 2007?

Ans: MS PowerPoint is a presentation package used mainly for preparing slide shows. Its ability to use images, graphics, smart art, slide transition effects and animations allows us to use PowerPoint in various applications. 
1. PowerPoint is used extensively in the field of Education, as the use of graphics and animations make learning fun for children. 
2. Besides Teachers, Students also use PowerPoint routinely to present their reports, assignments or projects for evaluation.
3. PowerPoint is also used in the field of Business and Commerce as it is easy to present new ideas, product information as well as performance reports both to clients as well as co-workers.
4. PowerPoint is also used in the field of Advertising since product information can be easily presented using this application.
5. Resumes, Newsletters and Invitations can also be prepared using PowerPoint.

2) Explain the components of PowerPoint 2007?

Ans:

·         Office button: Opens the Office menu, from which you can open, save, print, and start new presentations.

·         Quick Access Toolbar: A small toolbar next to the Office button contains shortcuts for some of the most common commands.

·         Title bar: Identifies the PowerPoint program running and the name of the active presentation.

·         Minimize button: Shrinks the application window to a bar on the taskbar; you click its button on the taskbar to reopen it.

·         Maximize/Restore button: If the window is maximized (full screen), click will changes it to windowed (not full screen) and vice versa.

·         Close button: Closes the application.

·         Ribbon: Functions as a combination of menu bar and toolbar, offering tabbed "pages" of buttons, lists, and commands.

·         Presentation window: Where active PowerPoint slide(s) appear where you work on the slide.

·         Status bar: Reports information about the presentation and provides shortcuts for changing the view and the zoom.

3) What is a slide master in PowerPoint 2007? Explain its importance in detail?

Ans: A Slide Master is a Slide which stores information about the Theme, Background, Color, Fonts, Effects, Placeholder sizes and position in the presentation. In addition, Slide Numbers, Slide Orientation, Headers and Footers can also be set.

Changes made in the Slide Master are applied to all the slides in the presentation and this helps us to save time. The Slide Master is especially important in long Presentations as changes will be applied to all slides quickly.

4) Explain how to create Slide Master in PowerPoint 2007 for your presentation?

Ans: To create or change the Slide Master in PowerPoint carry out the following steps:-
1. Open a blank presentation, click on View Tab and then in the Presentation View group click on Slide Master.
2. A blank Slide Master will be displayed with all the default settings. The default settings can be changed by clicking on the place and making the desired changes.
3. To add a new Slide Master, click on the desired location and then on the Slide Master Tab in the Edit Master group click on Insert Slide Master.
4. In the slide thumbnail view the Slide Master is the larger Slide while the settings of the different layouts are below this Slide Master.
5. The newly created Slide master can be saved as a Template for future use.

5) Explain different views in PowerPoint 2007 offers to look at presentation created.

An: PowerPoint 2007 provided us with four different views while working on our Presentations.
1. Normal View. This view displays all the slides as Thumbnails on the left while the Slide being edited is displayed in the center of the screen. All features of the active slide can be modified as desired. The thumbnails provide a quick way to switch between slides.
2. Slide Sorter View. The Slide Sorter View displays thumbnails of all slides in the center of the screen and allows us to change the order of the slides, simply by clicking and dragging the required slide.
3. Notes Page view. The notes page view displays a small image of the active slide along with a window to enter Speaker Notes. The speaker notes can be printed if required.
4. Reading View. This view allows us to view the slides in a Full Screen. This is a way to preview the Slide Show.

6) What is A Smart art graphic? Name and briefly explain the types of Smart Art graphics?

An: The Smart Art designs are built with this purpose in mind, and cover a number of graphical representations for our data, including organization charts, flow charts, pyramids, Venn diagrams, and more. Additionally, many of the Smart Art graphics have animation features built in, to help make your presentation visually connected. Different Smart Art designs may also include spots for pictures or movies within the graphic.

Here are seven categories of Smart Art graphics. Each category is built to be used in different situations and offers a number of graphics to from which to choose.

§  List: Shows a general list of related items.

§  Process: Shows a progression of items or data.

§  Cycle: Shows a process, especially one that is cyclical.

§  Hierarchy: Shows a ranking relationship between data.

§  Relationship: Shows a variety of relationship types (e.g. sequence, interconnected, balance, etc.)

§  Matrix: Shows how various elements relate to a central idea.

§  Pyramid: Shows a building relationship.

7) Write a note on animations in PowerPoint and its types?

Ans: PowerPoint uses the term Custom Animation for animation added to slide objects -- for most practical purposes, the terms "custom animation" and "animation" can be regarded the same.

·         Entrance animations are used to introduce a slide object within a slide.

·         Emphasis animations are used to animate slide objects that are already present on a slide.

·         Exit animations are used to animate slide objects off a slide.

·         Motion Path animations are used to move slide objects already on a slide on a set path.